Reduce your admin workload with better mobility management. 

December 15, 2022

HR experts know that they can create a real competitive advantage with good HR work.

However, the reality in most companies often looks different. The majority of HR professionals' working time is spent on administrative tasks such as payroll, time recording, and certifications.

A central goal of HR should therefore be to minimize the time and effort spent on such tasks.

In fact, most classic HR processes can be fully automated with an efficient digitalization strategy.

Going digital is the right strategy to gain more time for creative and strategic topics and thus topics that are close to HR's heart - employer branding, active sourcing and recruiting, talent management, personnel development and employee retention.

Three good reasons to reduce your time spent on admin tasks now

First, it can help you to be more efficient and productive, allowing you to focus on higher-value tasks that require your expertise and experience.

For example, reducing admin time can allow you to spend more time on recruiting and retaining top talent, or on developing and implementing strategic HR initiatives.

Second, reducing admin time can help you to improve the quality of your work.

By focusing on the most important and complex tasks, you can avoid being overwhelmed by a large number of routine, low-value tasks.

This can help you to make better decisions, provide more effective support to employees, and avoid mistakes or oversights that can lead to problems down the road.

Third, reducing admin time helps you to improve your work-life balance. As an HR managers, you have a demanding and high-pressure job.

An overload with admin tasks makes it difficult for you to find time for yourself and your personal projects.

By reducing admin time, you can have more time to recharge and enjoy your personal life. That helps you to be happier, healthier, and more engaged at work.

Overall, reducing admin time for you is important because it can help you to be more effective and efficient in your job, improve the quality of their work, and have a better work-life balance.

This can benefit both you as an HR manager and the organization you work for, by improving HR performance and supporting the overall success of the organization.

Four steps you can take to reduce admin tasks

There are several steps that you as an HR manager can take to reduce the number of admin tasks you have to do.

These steps can vary depending on the specific needs and circumstances of the organization you work for, but some common strategies for reducing admin tasks include:

  1. Automating routine tasks. Many admin tasks, such as scheduling meetings, tracking time off, or processing employee benefits, can be automated using software or other tools. By automating these tasks, you can save time and avoid the need to do them manually, which can be tedious and error-prone.
  2. Delegating tasks to other team members. You can share some of your admin tasks with other team members, such as HR assistants or coordinators. This can help to distribute the workload more evenly, allowing you to focus on the most important or complex tasks.
  3. Prioritizing tasks and setting clear goals. You can prioritize your admin tasks based on their importance and impact on your organization. This can help you to focus on the tasks that will have the greatest impact, and to avoid wasting time on low-value tasks that do not contribute to your organization's goals.
  4. Streamlining processes and procedures. You can review your admin processes and procedures to see if they can be simplified or made more efficient. This can involve consolidating or eliminating unnecessary steps, standardizing processes across your organization, or using technology to automate or speed up processes.

Overall, you can reduce the amount of admin tasks you have to do by automating routine tasks, delegating tasks to others, prioritizing tasks based on their importance, and streamlining processes and procedures.

By taking these steps, you can save time and focus on the most important and impactful tasks that support the success of your organization.

Six reasons why a mobility budget reduces your admin workload

  1. With a mobility budget, your employees have more control and flexibility over their own mobility expenses. As a result, you as the HR manager have less complex employee benefits to negotiate and manage, which is time-consuming and error-prone.
  2. A mobility budget is simpler and more transparent than the traditional reimbursement process. This makes it easier for you to manage and reduces lengthy communication processes with your employees.
  3. A mobility budget is more flexible and adaptable than traditional travel reimbursement software.

    You can easily adjust the benefit amount to reflect changing circumstances, such as employment status or work location.
  1. A mobility budget is more cost-effective than a classic company car. Because your employees use the benefit to cover a wide range of mobility services, you can reduce the size of your company's fleet.

    This saves time and money compared to providing and managing company cars for each employee.
  2. A mobility budget can be more easily tailored to the needs of individual employees. You can tailor the benefit to specific employees or groups of employees and even give them the freedom to decide how they use their credit.

    This makes the benefit more attractive to your team and means you have fewer different benefit programs to manage.

A mobility budget is 100% digital and automated. Since the entire benefit program is digital, there is no paperwork.

It also eliminates cumbersome and lengthy travel reimbursement processes.

This greatly reduces the administrative burden and ensures higher employee satisfaction because your team doesn't have to deal with submitting receipts.